Integrate Digital Document Management
We specialise in the integration of document management and scanning services within existing business process, e-Document management delivers the document out of the archive world and into the day-to-day operation of your company.
Our professionals will work with you to choose a service and a platform that works within your business environment. Begin with a Cloud based e-Document management solution, which can be launched with little to no overhead or capital costs.
Our e-document scanning solutions are designed with an array of solutions to eliminate paper from the processes altogether – online forms, EDI and electronic document management can all form a part of a long-term strategy to free your company from the problems and costs associated with traditional document processes.
Our e-Document management service includes:
- Creation of bespoke solutions designed around your business.
- Document collection and preparation
- Scanning of your ‘hard copy’ documents
- Document indexing for easy retrieval
- Record management and quality control checking
Moving your paper-based document management to digital processes means that you benefit from:
- Fast access to your information where and when you need it most
- Reduced risk of error or loss associated with manual processes
- Easier regulatory compliance through improved access to information
- Improved environmental policies / paperless work processes
Further benefits:
- Online access 24/7 to all AP documents via standard web browser.
- Access via a “punch-out” routine dynamically from any ERP system.
- Unlimited users including internal staff and suppliers.
- HMRC compliant, including 7 years storage with instant access.
- No usage fees. Make unlimited retrievals without adding cost.
- Search capabilities built in.
- Powerful reporting capabilities built in.
- Includes your colour scheme and logos on all web pages.
- Solutions deployed within 48 hours, no need for H/W or S/W installation.
- Mirrored servers in separate DC locations – guarantee availability.
- Invoice Scanning and Archiving: Key Benefits.
- Efficiency & savings – spend time processing not searching for invoices.
- Improve productivity – multiple users can view the same document in RT.
- Improve security and privacy – password and login logins.
- Invoice redundancy – mirrored multi-site backups – data is never lost.
- Instant access 24/7 – search any invoice by index number or unique ID.
- Access is via any standard Web browser.
- Full Cloud IT Solutions also available upon request.